Norfolk Punt Club
SECTION 1 – NAME AND OBJECTIVES
1. The name of the Club shall be ‘The Norfolk Punt Club’ (hereinafter referred to in these rules as the Club).
2. The objects for which the Club is formed are to promote and facilitate
(a) community participation in the sport of yachting
(b)to provide social and other facilities for members as may be from time to time determined.
(c)to preserve the traditional type of sailing punt and to encourage the building, improvement and sailing of them by their owners.
SECTION 2 – OFFICERS
3. The Officers of the Club shall be Full or Family members of the Club and shall consist of a Commodore, a Vice-Commodore, a Rear-Commodore, an Honorary Secretary and an Honorary Treasurer. Officers shall be elected at the Annual General Meeting in each year and shall hold office for one year, retiring at the termination of the Annual General Meeting in each year. All Officers of the Club shall be eligible for re-election.
Duties of Honorary Secretary, Honorary Treasurer and Honorary Auditor etc.
4. The Honorary Secretary or Membership Secretary shall:-
(a)Conduct the correspondence of the Club;
(b)Keep custody of all Club documents;
(c)Keep full minutes of all meetings of the Club, the Committee as defined in S.4 and 30 and sub-committees which shall be confirmed and signed by the appropriate Chairman upon the agreement of the Committee at the next following meeting of the Committee.
(d)Maintain contact with the Club’s Legal Advisor to ensure that the Club’s affairs are managed in accordance with current law.
(e)Maintain any such certificates or registrations, and complete any such non-financial returns, as may be required by law.
(f)Keep a register of Club members’ names and addresses.
5. The Honorary Treasurer shall:-
(a) Administer such insurance policy or policies as may be needed fully to protect the interests of the Club, its Officers and its members.
(b)Cause such books of account to be kept as are necessary to give a true and fair view of the state of finances of the Club.
(c)Cause all returns as may be required by law in relation to such accounts to be rendered at the due time.
(d)Prepare an Annual Balance Sheet as at 30th September in each year and cause such Balance Sheet (and accounts as necessary) to be audited at least once annually and shall thereafter cause the same to be sent to Club members at least fourteen days before the date of the Annual General Meeting.
6. The Honorary Auditor shall:-
(a) Be appointed at the Annual General Meeting in each year and shall be one appropriately qualified.
(b)The Auditor shall audit the accounts of the Club when called upon to do so and shall give such certificate of assurance as to the accuracy of the said accounts as shall be required by law or by the Committee;
(c)If either unwilling or unable to act, inform the Committee who shall appoint a substitute to hold office until the termination of the next Annual General Meeting.
SECTION 3 – MEMBERSHIP
7. Categories and votes of Membership
There shall be the following categories of membership with power to vote at all meetings of the Club as indicated hereunder. The rights and privileges of each category of members are as defined in the latest edition of the rules of the Club as published in the handbook.
A FULL MEMBER – being a person who, at the date of election, shall have attained the age of eighteen years shall have one vote.
JOINT MEMBER – which expression shall include one or two co-habiting adults . The Joint unit shall have one vote, exercisable by either adult.
A JUNIOR MEMBER – being a person who, at the date of election, is under the age of eighteen shall have no vote. One parent or guardian must be a Full Member.
A YOUNG PERSON MEMBER – being a person who, at the date of election, is over the age of eighteen and under the age of twenty-five. They shall have one vote.
AN HONORARY LIFE MEMBER – who shall have a vote.
AN ASSOCIATE MEMBER is a member who lives outside Norfolk and who does NOT keep their boat within a ten mile radius of the Club premises and who shall have no vote.
No member may use the Club premises, or any of the facilities of the Club until forty-eight hours have elapsed from the date of posting of notice of election.
Candidates for membership shall have no privileges whatsoever in relation to the use of the Club or premises.
8. Membership Subscription Fee
The rate of Subscription fee for each category of Membership shall be proposed by the Committee to the members at the Annual General Meeting in each year. Any proposed changes shall be approved by a majority of those present and entitled to vote and shall become operative on the first day of January in the year following. The current rate of Subscription fee shall be displayed in the Club handbook and in the Club premises.
(a) Membership of the Club shall be open to anyone interested in the sport of yachting on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. Membership may however be limited according to available facilities on a non-discriminatory basis.
(b) Membership subscriptions will be kept at levels that will not pose a significant obstacle to people participating.
(c) The Club Committee may refuse membership or, subject to Rule 18, remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal of membership may be made to the Committee.
9. Members shall also make the following annual payments:-
All members shall pay their first annual subscription upon election to the Club and thereafter on the first day of March in each year. Provided that a member elected after the first day of June in any year shall pay half the annual subscription applicable for that year and that a member elected after the first day of September in any year shall not be required to pay any subscription in respect of the year of election, but shall pay, on election, the annual subscription in respect of the year following election.
10. Every member shall furnish the Membership Secretary with an up-to-date address which shall be recorded in the Register of Members and any notice sent to such address as shall be deemed to have been duly delivered.
11. Election and retirement of members
(a) Every candidate for membership (except Honorary Members and Temporary Members) shall be proposed and seconded by a Full or Family member of the Club, both of whom must be personally acquainted with the candidate.
(b) Candidates for membership without sufficient personal acquaintances within the Club may be proposed and seconded by two Committee members after an introductory meeting.
12. Application for membership
An application for membership shall be in the form from time to time prescribed by the Committee, and shall include the name, address, and occupation of the candidateand the names of the Proposer and Seconder.
13. Election of Members
Upon receipt of an application for membership, the Membership Secretary shall present the Candidate’s details at the next meeting of the Committee at which such application for membership shall be considered. The election of all classes of members is vested in the Committee and shall be a simple majority vote of those of the Committee.
(a) The Committee may refuse applications only for good cause such as conduct or character likely to bring the Club into disrepute. The Honorary Secretary shall inform each candidate in writing of the candidate’s election or non-election. He/she shall furnish an elected candidate with a copy of the Rules of the Club and make request for such payments as are necessary.
(b)Appeal against refusal to elect may be made to the members in General Meeting.
14. Payment of Fees upon Election
Upon election, a candidate shall pay, within one calendar month, such fees as shall be requested. In default of such payment, the election shall be void unless sufficient cause for delay be shown.
15. One year’s temporary absence of member
A member who, for any reason, anticipates inability to use the Club or its facilities for the whole of any one year shall be excused payment of the annual subscription and other annual fees provided that notice in writing is given to the Honorary Secretary before the last day of November in the previous year. A member wishing to be re-instated during the year in question shall pay such portion of the annual subscription as the Committee shall require.
16. Retirement of a member
A member desirous of retiring from membership shall give notice in writing to the Honorary Secretary before the last day of November and shall not then be liable to pay the subscription for the following year. Upon re-application by a past member the Committee may, at its discretion, excuse payment of an Entrance Fee.
17. Arrears of Subscription
The Committee may cancel, without notice being given, the membership of any member whose annual subscription and other annual fees are more than three months in arrears provided that the Committee may, at its discretion, re-instate such member upon payment of arrears. No member whose annual payment is in arrears may enter any Club event or regatta or vote at any meeting.
18. Conduct of Members
Under-taking by members to comply with rules
Every member, upon election and thereafter, is deemed to have notice of, and undertakes to comply with, the Club Rules. Any refusal or neglect to do so, or any conduct which, in the opinion of the Committee, is either unworthy of a member or otherwise injurious to the interests of the Club, shall render a member liable to disciplinary action by the Committee, which may include expulsion or non-renewal of membership.
Disciplinary action against members
PROVIDED THAT, before taking any such disciplinary action, the Committee shall call upon such member for a written explanation of the member’s conduct and shall give the member full opportunity of making explanation to the Committee, or of resigning.
A Resolution to apply any sanction shall be carried by a simple majority vote by those members of the Committee present and voting on the Resolution.
Appeal against expulsion or non-renewal of membership may be made to the members in General Meeting.
19. Guests in the Club
Members shall enter the names of all guests in the Visitor’s Book. Not more than four guests may be introduced in any one day and the same guest may not be introduced more than four times in any calendar year.
20. Damage to Club property
A member shall not knowingly remove, injure, destroy or damage any property of the Club and shall make restitution for the same if called upon to do so by the Committee or by the Honorary Secretary upon the instructions of the Committee.
21. Exhibiting of notices
A member shall not cause any communication in whatever form to be exhibited on Club notice boards or premises without permission of the Honorary Secretary, Commodore or Officer of the Day.
22. Settlement of Accounts
A member shall settle any indebtedness for refreshment or otherwise before leaving the Club premises, or in accordance with any byelaw relating to the settlement of such indebtedness.
All suggestions shall be submitted to the Honorary Secretary.
Complaints of any nature relating to the management of the Club premises shall be addressed in writing to the Honorary Secretary. Under no circumstances shall an officer of the Club be personally reprimanded by a member.
25. Members of other RYA Clubs
A member of any Club affiliated to the Royal Yachting Association (a list whereof is published by the said Association) may be authorised to use the premises of the Club by any member of the Committee of the Club. Such authorisation shall specify between which dates the said person may so use the premises.
26. Competitors in Club races
Any person who is a competitor or crew member in any race sponsored by or on behalf of the Club is entitled to the use of the Club premises within a period of 24 hours before and after the race in which they are competing.
27. Power to expel those admitted under rules 25 & 26 hereof
The Honorary Secretary or any other person who has received the authority of two members of the Committee, may expel, temporarily or permanently, any person who has the right to the use of the Club premises only under Rules 25 and 26.
28. Limitation of Club liability
All references to the Club in this Rule shall mean each and every individual member of the Club from time to time.
Members are bound by the following Rule which shall also be exhibited in a prominent place within the Club premises:-
Members of the Club may use the Club premises, and any other facilities of the Club, entirely at their own risk and impliedly accept:-
(a) The Club will not accept any liability for any damage to or loss of property belonging to members.
(b) The Club will not accept any liability of personal injury arising out of the use of the Club premises, any other facilities of the Club either sustained by members or caused by the said members whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of them, the Officers, Committee, Trustees or Servants of the Club.
29. Membership of the Club and acceptance of this rule and the rules of the by the member will be deemed to constitute consent to the holding of relevant personal data for the purposes of the Data Protection Acts.
SECTION 4 – MANAGEMENT COMMITTEE
30. Constitution of Committee
The Management Committee (herein referred to as ‘the Committee) shall consist of the Officers, ex-officio, the Punt Owners’ secretary ex-officio, and not less than four nor more than eight Full or Family Members elected at the Annual general Meeting each year to hold office until the termination of the next following Annual general Meeting.
31. Retirement of members of the Committee
At the Annual General Meeting each year two of the Full and Family members shall retire in order of election or seniority. In the case of equal seniority the order of retirement shall, failing agreement between the members concerned, be determined by lot. Members retiring under the rule shall be eligible for re-election to the Committee at that Annual General Meeting in accordance with clause 32.
32. Candidates for election to Committee
Candidates for election to the Committee (not being Officers of the Club) shall be those members of the retiring Committee eligible to offer themselves for re-election and such other full or Family members whose nominations (duly proposed and seconded in writing by Full or Family members of the Club) with their consent shall have been received by the Honorary Secretary at least twenty eight days before the date of the Annual General Meeting in each year. Such nominations, together with the names of the Proposer and Seconder shall be posted/emailed to the Club members at least fourteen days prior to the date of the Annual General Meeting.
33. Election of Committee by ballot
If the number of candidates for election is greater than the number of vacancies to be filled then there shall be a ballot.
34. No contest for election
If the number of candidates for election is equal to or less than the number of vacancies to be filled then all candidates shall be deemed to be elected if two thirds of those present at the Annual General Meeting, and entitled to vote, vote in favour of such election.
35. In the event of the ballot failing to determine the members of the Committee because of an equality of votes the candidate or candidates to be elected from those having an equal number of votes shall be determined by lot.
36. Casual vacancy
If, for any reason, a casual vacancy shall occur, the Committee may co-opt a Full or Family member to fill such a vacancy until the next following Annual General Meeting.
37. Retiring Commodore ex officio
A retiring Commodore shall serve as an ex officio member of the Committee in the year immediately following his retirement.
38. The Committee shall meet at least every two months making such arrangements as the conduct, place of assembly and holding of such meetings as it may wish. The Commodore or in his absence a Chairman elected by those present shall preside.
39. Voting at Committee
Voting shall be by show of hands. In the case of equality of votes the Commodore or Chairman (as the case may be) shall have a second and casting vote.
Seven members personally present shall form a quorum at a meeting of the Committee.
41. Powers of the Committee
The Committee shall manage the affairs of the Club according to the Rules and shall cause the funds of the Club to be applied solely to the objects of the Club or for a benevolent or charitable purpose nominated by General Meeting.
In particular the Committee shall ensure that the property and funds of the Club will not be used for the direct or indirect private benefit of members other than as reasonably allowed by the rules and that all surplus income or profits are re-invested in the Club.
42. Powers to make Rules
The Committee shall make such Rules as it shall from time to time think fit and shall cause the same to be exhibited in the Club premises, and in the members section of the Club website for fourteen days before the date of implementation. Such Rules shall remain in force until approved or set aside by a vote of a General Meeting of the Club.
43. Appointment of sub-committees
The Committee may appoint such sub-committees as it may deem necessary and may delegate such of its powers as it may think fit upon such terms and conditions as shall be deemed expedient and/or required by the law. Such sub-committees shall consist of such members of the Committee or of the Club as the Committees may think fit. Officers of the Club shall be ex officio members of all such sub-committees.
44. Disclosure of interest to third parties
A member of the Committee, of a sub-committee or any officer of the Club, in transacting business for the Club, shall disclose to third parties that he/she is so acting.
45. Limitation of Committee’s authority
The Committee, or any person or sub-committee delegated by the Committee to act as agent for the Club or its members, shall enter into contracts only as far as expressly authorised, or authorised by implication, by the members. No one shall, without the express authority of the membership in General Meeting, borrow money or incur debts on behalf of the Club or its membership.
46. (a) Members’ indemnification of Committee
In pursuance of the authority vested in the Committee by members of the Club, members of the Committee are entitled to be indemnified by the members of the Club against any liabilities properly incurred by them or any one of them on behalf of the Club wherever the contract is of a duly authorised nature or could be assumed to be of a duly authorised nature and entered into on behalf of the Club.
The limit of any individual member’s indemnity in this respect shall be a sum equal to one year’s subscription at the then current rate of category of membership unless the committee has been authorised to exceed such limit by a General Meeting of the Club.
(b) Contractual Liability
The Committee shall endeavour to ensure that the following clause is incorporated in every contract, lease, licence or other agreement entered into by the Committee and/or Trustees of the Club, as appropriate.
“The liability of the Committee/Trustees for the performance of any contractual or other obligation undertaken by them on behalf of the Club shall be limited to the assets of the Club.”
47. Nomination of Honorary Life Members by Committee
Members who have made a significant contribution to the club over an extended period of time may be nominated by the Committee for election at an Annual General Meeting. The total of such Honorary Life Members shall not, however, at any time, exceed four per cent of the total number of members.
The election of Honorary Life Members shall be put to the vote at the Annual General Meeting each year and such Honorary Life Members shall be duly elected if two thirds of those present, and entitled to vote, vote in favour of election.
SECTION 5 – TRUSTEES
48. Number of & terms of reference
There shall be at least three Trustees of the Club who shall be appointed from time to time as necessary by the Committee of the Club from among Full, Family or Honorary Life Members who are willing to be so appointed.
A Trustee shall hold office until he/she shall resign by notice in writing given to the Committee or until a resolution removing them from office shall be passed at a meeting of the Committee by a majority comprising two-thirds of the members present and entitled to vote.
49. Property of Club vested in Trustees
All the property of the Club, including land and investments, shall be held by the Trustees for the time being, in their own names so far as it is necessary and practicable, on trust for the use and benefit of the Club. In the event of the death, resignation, or removal from office of a Trustee, the Committee shall nominate a new Trustee in his/her place, and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustees as constituted after such nomination. For the purpose of giving effect to any such nomination, the Honorary Secretary for the time being is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 and he/she shall by Deed duly appoint the person or persons so nominated by the Committee.
50. Powers of Trustees
The Trustees shall in all respects act, in regard to any property of the Club held by them, in accordance with the directions of the Committee and shall have power to sell, lease, mortgage or pledge any Club property so held for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Committee’s directions (which shall be duly recorded in the Minutes of the proceedings of the Committee) but no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.
51. Indemnity of Trustees from Club
The Trustees shall be effectually indemnified by the members of the Club out of the assets of the Club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties or relation to any property of the Club vested in them, or in relation to any legal proceedings, or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
SECTION 6 – MEETINGS OF THE CLUB
52. Annual General Meeting
An Annual General Meeting of the Club shall be held each year in the month of November on a date to be fixed by the Committee. The Honorary Secretary shall at least fourteen days before the date of such meeting post or deliver to each member notice hereof and of the business to be brought forward thereat.
53. Business at Annual General Meeting
No business, except the passing of the Accounts and the election of the Officers, Committee, Trustees and Honorary Auditors, and any business that the Committee may order to be inserted in the notice convening the meeting shall be discussed at such meeting unless notice thereof be given in writing by a member entitled to vote to the Honorary Secretary at least twenty eight days before the date of the Annual General Meeting.
54. Special General Meeting
The Committee may at any time, upon giving twenty one days notice in writing, call a Special General Meeting of the Club for any special business, the nature of which shall be stated in the summons convening the meeting, and the discussion at such meeting shall be confined to the business stated in the notice sent to members.
55. Special General Meeting upon request of members
The Committee shall call a Special General Meeting upon a written request addressed to the Honorary Secretary by at least ten members. The Committee shall give twenty one days notice in writing of any such Special General Meeting. The discussion at such meeting shall be confined to the business stated in the notice sent to members.
56. Chairman at Meetings
At every meeting of the Club the Commodore or, in their absence, a Chairman elected by those present shall preside.
57. Quorum at Meetings
Fifteen members entitled to vote and personally present shall form a quorum at any meeting of the Club.
58. Entitlement to vote at Meetings
Only Full, Adult Family and Honorary Life members shall vote at any meeting of the Club. Other members may attend but are not entitled to vote.
59. Voting at Meetings
Voting shall be by show of hands.
60. Equality of Votes
In the case of an equality of votes the Chairman shall have a second or casting vote, on any matter other than the election of members of the Committee.
61. Voting on Rule Change
On any resolution properly put to a meeting of the Club relating to the creation, repeal or amendment of any Rule of the Club such Rule shall not be created, repealed or amended except by a majority vote of at least two-thirds of those present and entitled to vote.
Provided that no such change shall jeopardise the Club’s status as a Community Amateur Sports Club within the meaning of the Finance Acts, or in any event alter its objects or winding-up provisions.
SECTION 7 – DISSOLUTION OF THE CLUB
62. Dissolution of the Club
If, upon the winding up or dissolution of the Club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club. The Committee shall dispose of the net assets remaining to one or more of the following:
(i) to another Club with similar sports purposes which is a charity and/or
(ii) to another Club with similar sports purposes which is a registered CASC and/or
(iii) to the sport’s national governing body for use by them for related community sports.
SECTION 8 – RIGHTS OF MEMBERS
63. Rights and privileges of members
The present rights and privileges of each category of membership shall be as follows:-
A FULL MEMBER shall have the full use of all the Club facilities.
A JOINT MEMBER, his/her co-habitee shall have the full use of all the Club facilities.
A JUNIOR MEMBER shall have the full use of all the Club facilities.
A YOUNG PERSON MEMBER shall have the full use of all the Club facilities.
AN HONORARY MEMBER shall have the full use of all the Club facilities.
AN ASSOCIATE MEMBER shall have the full use of all the Club facilities.
A TEMPORARY MEMBER (which expression may include members of another RYA recognised Club or organisation) shall have the full use of the Club facilities but:-
(a) Shall have no right to enter Club races or regattas unless specifically authorised by the Officer of the Day, Honorary Secretary or any member of the Committee.
(b) Shall have no right to introduce visitors to the Club or the facilities thereof.
(c) Shall have no right to take any part in the management of the Club.
(d)Is deemed to have notice of and impliedly undertakes to comply with the Club Rules as if he or she were a member of the Club and so far as the said Rules may be deemed to apply to such Temporary Member.
(e) Shall be liable to be expelled from the Club premises or to be prohibited from using the Club facilities if, in the opinion of the Officer of the Day, Honorary Secretary or any member of the Committee, he or she shall not have reasonably complied with the above conditions.
64. Control of dogs
Dogs shall be permitted on Club premises during Club and Open racing and shall be kept under control at all times. Any complaints from a member or members concerning a dog’s behaviour shall be addressed to an Officer or Officer of the Day who may, if the behaviour is not bought under control, require the owner to remove the dog from the premises.
SECTION 9 –PUNT OWNER’S ASSOCIATION
65. Punt Owners’ Association Committee
a)The Punt Owners’ Association Committee (POA) shall be deemed to be a sub committee of the Club and its purpose shall be to encourage and control the building, sailing, racing and development of the Norfolk Punt in close cooperation with the Club and to represent Punt Owners whether or not they are members of the Club.
b)The Punt Owners’ Association (POA) shall have its own Rules and Procedures (POA Rules) so far as these do not conflict with the Rules or constitution of the Club. A copy of any such NPOA Rules must be provided to the Honorary Secretary of the Club who shall be notified forthwith of any change in the NPOA Rules. (included as Annex A below)
66. Punt Owner
A Punt Owner is defined as any person owning or part owning a Norfolk Punt (hereinafter called a Punt) recognised to be a boat within the class of Norfolk Punts as defined by the POA Rules
67. POA Committee
The POA committee shall consist of the POA Chair, the POA Secretary (who during the period of tenure shall be an ex officio member of the Club Committee) and a Member of the NPC Committee (who shall be a Punt Owner) nominated by the NPC Committee. These persons together shall be known as the POA Committee and shall take office from 1st January next following for one year.
Any members of the POA Committee or any sub committee thereto who are not Full Members or adult Family Members of the Club shall for so long as they shall serve on the POA Committee become Temporary Members of the Club. The granting of Temporary Membership to any member of the POA Committee shall not oblige such member to pay any Entrance fee or annual subscription but such Temporary members shall not be entitled to exercise any of the rights and privileges of Club membership and for the avoidance of doubt they shall have no voting rights in Club meetings.
The Punt Owners Association Secretary, or, if none, the NPC Honorary Secretary, shall convene Meetings of Punt Owners (POA meetings) by giving not less than fourteen days notice to each Punt Owner on the Owners’ register, and shall convene a POA Annual General Meeting and any Special General POA Meetings in the same manner as provided by Section 6 of the Club Constitution relating to the Annual General Meeting or any Special General Meetings of the Club, (so far as relevant) except that a requisition need be made and signed by five Punt Owners only. All Punts Owners whether or not Club Members shall be entitled to attend the POA Annual General Meeting and any Special General POA Meetings. The election, retirement and continuation of membership of the POA Committee shall be in accordance with provisions of Section 4 of the Club Constitution (so far as relevant) and the voting and procedures to be followed at such meetings shall be in accordance with the Club provisions therein save that at POA meetings ten owners shall form a quorum.
70. Handicap and Technical Sub Committee
a)A Handicap and Technical Sub Committee (HTC) shall be formed at the direction of the POA Committee to examine Punt handicaps, changes to boat or sail measurements and any technical issues that might affect the Punt Class. This shall be a sub committee of the POA and shall meet in accordance with the Rules of the POA and shall report back to the POA Committee.
b)The Punt Owners’ Association Secretary shall report to the Club Committee on any matters resolved by the POA and any subcommittees thereto.
This Constitution is based on the model constitution produced by the RYA (20 January 2012) but has been amended to meet the specific requirements of the Norfolk Punt Club.
21 November 7Annex A Norfolk Punt Owners’ Association: Rules and Procedures
- The Association shall be called the Norfolk Punt Owners’ Association (hereafter referred to as the Owners’ Association).
- Its purpose shall be to encourage and control the building, sailing, racing and development of the Norfolk Punt, in close co-operation with the Norfolk Punt Club, and is deemed to be a sub-committee of the Norfolk Punt Club.
- The Association shall be run by the Association Committee which shall consist of the Chair, Secretary and one member of the Norfolk Punt Club Committee in accordance with Section 9:67 of the Norfolk Punt Club Constitution.
- All Owners of Punts may attend Owners’ Association Meetings and shall be entitled to vote at Meetings and in postal/electronic votes. When an Owner owns more than one Punt he or she shall only have one vote. When a Punt is jointly owner, only one Owner may vote.
- Non-Owners may attend and speak (at the Chair’s invitation) but may not vote.
- An Annual Owners’ Association Meeting shall be held in the autumn/winter and at this meeting the Chair, Secretary and two Measurers for the next season will be elected. Further Meetings may be called by a minimum of five Owners applying to the Secretary in writing. Meetings of the Punt Owners’ Association will be convened by the Secretary giving fourteen days notice of the date and place and agenda to all Owners in writing or by email. At Owners’ Association Meetings ten Owners shall form a quorum.
- The Secretary is also an ex-officio member of the Norfolk Punt Club Committee.
- All reasonable expenses of the Punt Owners’ Association are covered by the Norfolk Punt Club. All measurement fees are payable to the Norfolk Punt Club.
- A Handicap and Technical Sub Committee (HTC) shall be elected at the Owners’ Association AGM to to examine boat handicaps, changes to boat or sail measurements and any technical issues that might affect the Class. This Sub Committee will consist of the Chair, Secretary of the NPOA, the NPC Committee Member, One Measurer and three other Punt Owners, ensuring that hardchine, traditional, Morrison and other types of punts and Hickling Sailing Club and the Norfolk Punt Club are represented along with any other club where Punts are regularly raced. The HTC will meet at least once a year, at least three weeks before the Owners’ Annual Meeting. Other meetings will be called by the Secretary after consultation with the Chair. The HTC will recommend any changes to handicaps of groups of boats or individual boats after studying the season’s results. Any changes must be approved by the Annual Owners’ Association Meeting. The HTC will also make any recommendations to the Annual Owners’ Association Meeting after deliberating any technical issues.
- The majority needed at the AGM to approve any such changes, or approve any other resolutions, will be a simple majority and that resolution or change will take immediate affect.
- Unless a punt holds a current measurement certificate it will not be deemed to be a punt and its owner will not be eligible to vote at Owners’ Association Meetings. It will also not be eligible to win any trophies at races run by the Norfolk Punt Club.
- A Norfolk Punt shall comply with the Class Rules approved by the Owners’ Association.
- When an Owner sells or transfers ownership of his or her punt they shall inform the Secretary as soon as possible.